• The use of these cards is a privilege and can be revoked if the following procedures are not observed and practiced. 

     
     

    Gas Card Guidelines:

     
    Maypearl ISD maintains cards that employees may request to use for gas expenditures when traveling in a district vehicle on approved district travel.  To request a gas card, please contact the administration office.  No purchase order is required.  These are on a first come, first serve basis.
     
    The gas card is to be used to purchase GAS ONLY.  Please do not add anything else on the card or you will be required to reimburse the district.
    Before fueling, use the card to pay inside.  You'll have to designate the amount. The card will not be accepted by "pay at the pump" because it is a gift card.
    NOTE: The card may not be accepted at all gas stations.
    The gas card MUST BE RETURNED with ALL RECEIPTS on the next business day after use.  The balance will be verified. Any discrepancy between the balance and the receipts will be refunded to the district by the employee who signed out the card.
     
     

    Meal Card Guidelines:

     
    Maypearl ISD maintains cards that employees may request to use for meal expenditures when on approved district travel.  To request a card, please submit a purchase order at least 2 weeks prior to the date needed through the approved purchasing procedures for your campus.
     
    Meal cards are to be used to purchase items/services as stated on pre-approved purchase order only.  Please do not add anything else on the card or you will be required to reimburse the district.
    Enclosed with the cards will be tax exempt forms.  Please present to the vendor before payment. Tax will not be paid by district and reimbursed from the corresponding activity account.
    Any gratuity added to the card will be reimbursed from the corresponding activity account if local funds are used.  The district cannot pay gratuity with local funds.
    The debit card MUST BE RETURNED with ALL RECEIPTS (itemized and card slips) on the next business day after use.  The balance will be verified. Any discrepancy between the balance and the receipts will be refunded to the district by the employee who signed out the card.